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Seller Property Facts, Disclosure & Document Register

Conduct a structured seller interview across ownership, title, use, building systems, environmental history, insurance, permits, tenancies, condo/rural issues and marketing claims while separating seller statements, evidence, professional review, sharing authority and change control.

Who it helps: Sellers, listing Realtors, supervising brokers, seller lawyers, inspectors, insurers, property managers, estate representatives and transaction coordinators

Decision: Which property fact has been asked, what exactly did the seller report, what evidence supports it, who must review it, and what may be shared for the stated purpose?

Estimate generatedEvidence-control fileSeller-ledPurpose controlledProfessional review

Estimate confidence

50.8/100

Confidence reflects entered process gates, not legal disclosure completeness or property condition.

Open evidence groups

$23.00

Reported/evidenced facts

$5.00

Next knowledge review

Aug 14, 2026

Open release gates

$9.00

Decision brief

Open evidence groups: $23.00

Next action

Complete the seller interview for 23 fact group(s).

Key notes

Sources

What this means

Open evidence groups is $23.00. Use this as the anchor for your next conversation: Complete the seller interview for 23 fact group(s).

Report view

Client view keeps the decision clear. Professional view includes the calculation trail.

Seller property facts brief

Example seller property facts register SELLER PROPERTY FACTS & DOCUMENT BRIEF Property: Subject listing property Seller(s): Seller names to confirm Intended use: internal listing intake Knowledge cutoff: Jul 31, 2026 Applicable fact groups: 36 Not discussed: 23 Seller-reported/evidenced facts: 5 Evidence-controlled: 5 Professional review recorded: 0 Open evidence requests: 23 Open release gates: 9 of 15 This register records seller statements and evidence status. It is not a statutory form, warranty, inspection, legal conclusion or authorization to share information outside its confirmed purpose.

Seller evidence request

Example seller property facts register SELLER EVIDENCE & REVIEW REQUEST - Sewer, septic, drainage and backup history | not discussed | Owner: Seller / municipality / septic professional | Record system type, permits, backups, cleaning, repairs, inspection and replacement history. - Electrical service, wiring, panels and alterations | not discussed | Owner: Seller / electrician / authority | Record materials, capacity, permits, inspections, repairs and known safety concerns. - Heating, cooling, ventilation and fuel systems | not discussed | Owner: Seller / HVAC / fuel provider | Record age, ownership/rental, maintenance, failures, permits, fuel tanks and warranties. - Fireplaces, chimneys, alarms and life-safety systems | not discussed | Owner: Seller / fire authority / specialist | Record inspections, permits, cleaning, certifications, deficiencies and repairs. - Mould, asbestos, radon and indoor environmental concerns | not discussed | Owner: Environmental professional / lawyer | Record testing, reports, remediation, clearance, recurrence and professional advice. - Soil, contamination, tanks, spills and environmental notices | not discussed | Owner: Environmental professional / municipality / lawyer | Record past/current uses, tanks, spills, testing, reports, orders and remediation. - Flood, wildfire, weather and disaster history | not discussed | Owner: Seller / insurer / municipality | Record event dates, water levels, damage, claims, repairs, mitigation, notices and current coverage. - Pests, insects, wildlife and treatment history | not discussed | Owner: Seller / pest professional | Record type, dates, damage, treatment, recurrence, warranties and open recommendations. - Insurance claims, losses, denials and coverage restrictions | not discussed | Owner: Seller / insurance professional | Record claim facts without exposing unrelated personal information; confirm current insurability separately. - Municipal, utility, fire, health and other orders/notices | not discussed | Owner: Municipality / seller lawyer | Record issuer, date, requirement, deadline, response, completion and release evidence. - Property tax, utilities, local improvements and unusual charges | not discussed | Owner: Municipality / utilities / seller lawyer | Record arrears, deferrals, assessments, levies, local improvements, shared meters and adjustments. - Rental equipment, service contracts, solar and financed fixtures | not discussed | Owner: Provider / seller lawyer | Record owner, term, payout, assignment, security, cancellation, access and removal obligations. - Litigation, claims, neighbour and property disputes | not discussed | Owner: Seller lawyer | Record material property facts and route legal content through counsel; avoid publishing privileged advice. - Warranties, inspections, engineering and specialist reports | not discussed | Owner: Seller / report author / lawyer | Record author, client, purpose, date, reliance/release restrictions and current status. - Measurements, floor area and room descriptions | not discussed | Owner: Realtor / measurement professional | Record measurement standard, measurer, date, inclusions/exclusions and source conflicts. - Inclusions, exclusions, fixtures and chattels | not discussed | Owner: Seller / Realtor / lawyer | Identify exact item, ownership, condition, serial/model where useful and agreement treatment. - Upgrades, age, efficiency, views, access and other marketing claims | not discussed | Owner: Seller / Realtor | Support every material claim with current evidence or qualify/remove it. - Condo/strata governance, bylaws, minutes and insurance | not discussed | Owner: Condo/strata / seller lawyer | Record current document package, unit/common-property boundaries, use restrictions and insurance responsibilities. - Special assessments, reserve/depreciation, projects and litigation | not discussed | Owner: Condo/strata / accountant / lawyer | Record approved/proposed amounts, allocations, dates, project status, claims and legal review. - Parking, storage, lockers and exclusive-use areas | not discussed | Owner: Condo/strata / seller lawyer | Reconcile title, plan, lease, assignment, common-property designation and actual use. - Well, cistern, hauled water and water rights | not discussed | Owner: Water professional / municipality / lawyer | Record source, rights, permits, yield, quality, treatment, maintenance and shared arrangements. - Road, access, maintenance, gates and seasonal service | not discussed | Owner: Seller lawyer / municipality / association | Record legal and physical access, agreements, cost sharing, maintenance, snow and emergency service. - Land use, agriculture, conservation and resource interests | not discussed | Owner: Municipality / seller lawyer / specialist | Record zoning, actual use, leases, rights, restrictions, notices, taxes and environmental facts. Missing/unavailable records: Record missing invoices, permits, reports, policies, prior statements, warranties and reasons they are unavailable.

Brokerage, lawyer and specialist handoff

Example seller property facts register SELLER FACTS PROFESSIONAL HANDOFF Reported/evidenced facts requiring controlled treatment: - Registered ownership and legal description | evidence received | Confirm current title, legal description, registered owners and name differences. Current evidence received for review; professional conclusions remain separate. - Beneficial ownership, spouse, estate, trust or signing authority | evidence received | Record every person or entity whose consent, authority or interest may affect listing or closing. Current evidence received for review; professional conclusions remain separate. - Mortgages, liens, writs, security and payout obligations | evidence received | Separate account balances from registered interests and obtain current payout/discharge evidence. Current evidence received for review; professional conclusions remain separate. - Easements, rights-of-way, encroachments and agreements | evidence received | Record known access, utility, maintenance, shared-drive, fence, structure and survey issues. Current evidence received for review; professional conclusions remain separate. - Residency, ownership-use and tax review triggers | evidence received | Record facts only; do not infer residency, principal-residence treatment, withholding or tax result. Current evidence received for review; professional conclusions remain separate. OPEN GATES - Seller's own answers | Owner: Seller names to confirm | Seller reviewed and supplied/corrected the answers - Reported facts escalated | Owner: Supervising broker / Seller lawyer | 5 reported/evidenced fact group(s) - Supporting documents matched | Owner: Listing representative | 5 evidence-controlled group(s) - Brokerage review | Owner: Supervising broker | Current law, regulator, brokerage and form requirements - Legal review | Owner: Seller lawyer | Complete seller interview, reconcile evidence and prior statements, escalate reported facts, confirm intended use and sharing authority, and assign ongoing update control. - Marketing claims | Owner: Listing Realtor | Listing, remarks, photos, feature sheets and verbal claims - Privacy/redaction | Owner: Listing representative | Remove unrelated personal, banking, tenant, claim and identity information before any authorized sharing. - Final pre-closing update | Owner: Listing representative | Closing Oct 29, 2026 - Seller instruction | Owner: Listing Realtor | Complete seller interview, reconcile evidence and prior statements, escalate reported facts, confirm intended use and sharing authority, and assign ongoing update control.

Complete seller property facts register

Category	Fact group	Status	Seller/evidence record	Review owner
Ownership, title and authority	Registered ownership and legal description	evidence received	Confirm current title, legal description, registered owners and name differences. Current evidence received for review; professional conclusions remain separate.	Seller lawyer / land registry
Ownership, title and authority	Beneficial ownership, spouse, estate, trust or signing authority	evidence received	Record every person or entity whose consent, authority or interest may affect listing or closing. Current evidence received for review; professional conclusions remain separate.	Seller lawyer
Ownership, title and authority	Mortgages, liens, writs, security and payout obligations	evidence received	Separate account balances from registered interests and obtain current payout/discharge evidence. Current evidence received for review; professional conclusions remain separate.	Seller lawyer / lenders
Ownership, title and authority	Easements, rights-of-way, encroachments and agreements	evidence received	Record known access, utility, maintenance, shared-drive, fence, structure and survey issues. Current evidence received for review; professional conclusions remain separate.	Seller lawyer / survey professional
Ownership, title and authority	Residency, ownership-use and tax review triggers	evidence received	Record facts only; do not infer residency, principal-residence treatment, withholding or tax result. Current evidence received for review; professional conclusions remain separate.	Tax professional / seller lawyer
Property identity and use	Property type, age, size, units and legal use	seller reports none	Reconcile listing facts to permits, plans, title, condominium records and measurement rules.	Realtor / municipality / measurement professional
Property identity and use	Renovations, additions, permits, inspections and completion	seller reports none	Record scope, contractor, dates, permits, inspections, warranties and unresolved work.	Seller / municipality / contractors
Property identity and use	Secondary suite, additional unit or room-rental use	seller reports none	Record observed and represented use, permits, occupancy, fire/life-safety, zoning and lender/insurance facts.	Municipality / lawyer / insurer
Property identity and use	Tenancies, occupants, leases, deposits and notices	seller reports none	Record every occupant, agreement, rent, deposit, notice, arrears, dispute and possession dependency.	Seller lawyer / property manager
Property identity and use	Home business, short-term rental or other regulated use	seller reports none	Record actual use, approvals, licences, restrictions, tax, insurance and cessation requirements.	Municipality / lawyer / tax / insurer
Building systems and condition	Roof, exterior, windows, grading and drainage	seller reports none	Record age, leaks, repairs, warranties, quotes, claims and unresolved observations.	Seller / inspector / contractor
Building systems and condition	Foundation, structure, movement and water entry	seller reports none	Record cracks, movement, moisture, engineering, remediation, monitoring and recurrence.	Seller / engineer / inspector
Building systems and condition	Plumbing, water service, leaks and water quality	seller reports none	Record materials, failures, shutoffs, pressure, filtration, remediation and testing.	Seller / plumber / water professional
Building systems and condition	Sewer, septic, drainage and backup history	not discussed	Record system type, permits, backups, cleaning, repairs, inspection and replacement history.	Seller / municipality / septic professional
Building systems and condition	Electrical service, wiring, panels and alterations	not discussed	Record materials, capacity, permits, inspections, repairs and known safety concerns.	Seller / electrician / authority
Building systems and condition	Heating, cooling, ventilation and fuel systems	not discussed	Record age, ownership/rental, maintenance, failures, permits, fuel tanks and warranties.	Seller / HVAC / fuel provider
Building systems and condition	Fireplaces, chimneys, alarms and life-safety systems	not discussed	Record inspections, permits, cleaning, certifications, deficiencies and repairs.	Seller / fire authority / specialist
Health, environmental and loss history	Mould, asbestos, radon and indoor environmental concerns	not discussed	Record testing, reports, remediation, clearance, recurrence and professional advice.	Environmental professional / lawyer
Health, environmental and loss history	Soil, contamination, tanks, spills and environmental notices	not discussed	Record past/current uses, tanks, spills, testing, reports, orders and remediation.	Environmental professional / municipality / lawyer
Health, environmental and loss history	Flood, wildfire, weather and disaster history	not discussed	Record event dates, water levels, damage, claims, repairs, mitigation, notices and current coverage.	Seller / insurer / municipality
Health, environmental and loss history	Pests, insects, wildlife and treatment history	not discussed	Record type, dates, damage, treatment, recurrence, warranties and open recommendations.	Seller / pest professional
Health, environmental and loss history	Insurance claims, losses, denials and coverage restrictions	not discussed	Record claim facts without exposing unrelated personal information; confirm current insurability separately.	Seller / insurance professional
Legal, municipal and financial records	Municipal, utility, fire, health and other orders/notices	not discussed	Record issuer, date, requirement, deadline, response, completion and release evidence.	Municipality / seller lawyer
Legal, municipal and financial records	Property tax, utilities, local improvements and unusual charges	not discussed	Record arrears, deferrals, assessments, levies, local improvements, shared meters and adjustments.	Municipality / utilities / seller lawyer
Legal, municipal and financial records	Rental equipment, service contracts, solar and financed fixtures	not discussed	Record owner, term, payout, assignment, security, cancellation, access and removal obligations.	Provider / seller lawyer
Legal, municipal and financial records	Litigation, claims, neighbour and property disputes	not discussed	Record material property facts and route legal content through counsel; avoid publishing privileged advice.	Seller lawyer
Documents, marketing and representations	Warranties, inspections, engineering and specialist reports	not discussed	Record author, client, purpose, date, reliance/release restrictions and current status.	Seller / report author / lawyer
Documents, marketing and representations	Measurements, floor area and room descriptions	not discussed	Record measurement standard, measurer, date, inclusions/exclusions and source conflicts.	Realtor / measurement professional
Documents, marketing and representations	Inclusions, exclusions, fixtures and chattels	not discussed	Identify exact item, ownership, condition, serial/model where useful and agreement treatment.	Seller / Realtor / lawyer
Documents, marketing and representations	Upgrades, age, efficiency, views, access and other marketing claims	not discussed	Support every material claim with current evidence or qualify/remove it.	Seller / Realtor
Condo, common property and shared obligations	Condo/strata governance, bylaws, minutes and insurance	not discussed	Record current document package, unit/common-property boundaries, use restrictions and insurance responsibilities.	Condo/strata / seller lawyer
Condo, common property and shared obligations	Special assessments, reserve/depreciation, projects and litigation	not discussed	Record approved/proposed amounts, allocations, dates, project status, claims and legal review.	Condo/strata / accountant / lawyer
Condo, common property and shared obligations	Parking, storage, lockers and exclusive-use areas	not discussed	Reconcile title, plan, lease, assignment, common-property designation and actual use.	Condo/strata / seller lawyer
Rural, land and access	Well, cistern, hauled water and water rights	not discussed	Record source, rights, permits, yield, quality, treatment, maintenance and shared arrangements.	Water professional / municipality / lawyer
Rural, land and access	Road, access, maintenance, gates and seasonal service	not discussed	Record legal and physical access, agreements, cost sharing, maintenance, snow and emergency service.	Seller lawyer / municipality / association
Rural, land and access	Land use, agriculture, conservation and resource interests	not discussed	Record zoning, actual use, leases, rights, restrictions, notices, taxes and environmental facts.	Municipality / seller lawyer / specialist

Seller-reported facts and controlled evidence

Fact group	Status	Entered record	Required treatment
Registered ownership and legal description	evidence received	Confirm current title, legal description, registered owners and name differences. Current evidence received for review; professional conclusions remain separate.	Confirm current title, legal description, registered owners and name differences.
Beneficial ownership, spouse, estate, trust or signing authority	evidence received	Record every person or entity whose consent, authority or interest may affect listing or closing. Current evidence received for review; professional conclusions remain separate.	Record every person or entity whose consent, authority or interest may affect listing or closing.
Mortgages, liens, writs, security and payout obligations	evidence received	Separate account balances from registered interests and obtain current payout/discharge evidence. Current evidence received for review; professional conclusions remain separate.	Separate account balances from registered interests and obtain current payout/discharge evidence.
Easements, rights-of-way, encroachments and agreements	evidence received	Record known access, utility, maintenance, shared-drive, fence, structure and survey issues. Current evidence received for review; professional conclusions remain separate.	Record known access, utility, maintenance, shared-drive, fence, structure and survey issues.
Residency, ownership-use and tax review triggers	evidence received	Record facts only; do not infer residency, principal-residence treatment, withholding or tax result. Current evidence received for review; professional conclusions remain separate.	Record facts only; do not infer residency, principal-residence treatment, withholding or tax result.

Open interview, document and professional-review queue

Fact group	Current status	Evidence/question	Owner
Sewer, septic, drainage and backup history	not discussed	Record system type, permits, backups, cleaning, repairs, inspection and replacement history.	Seller / municipality / septic professional
Electrical service, wiring, panels and alterations	not discussed	Record materials, capacity, permits, inspections, repairs and known safety concerns.	Seller / electrician / authority
Heating, cooling, ventilation and fuel systems	not discussed	Record age, ownership/rental, maintenance, failures, permits, fuel tanks and warranties.	Seller / HVAC / fuel provider
Fireplaces, chimneys, alarms and life-safety systems	not discussed	Record inspections, permits, cleaning, certifications, deficiencies and repairs.	Seller / fire authority / specialist
Mould, asbestos, radon and indoor environmental concerns	not discussed	Record testing, reports, remediation, clearance, recurrence and professional advice.	Environmental professional / lawyer
Soil, contamination, tanks, spills and environmental notices	not discussed	Record past/current uses, tanks, spills, testing, reports, orders and remediation.	Environmental professional / municipality / lawyer
Flood, wildfire, weather and disaster history	not discussed	Record event dates, water levels, damage, claims, repairs, mitigation, notices and current coverage.	Seller / insurer / municipality
Pests, insects, wildlife and treatment history	not discussed	Record type, dates, damage, treatment, recurrence, warranties and open recommendations.	Seller / pest professional
Insurance claims, losses, denials and coverage restrictions	not discussed	Record claim facts without exposing unrelated personal information; confirm current insurability separately.	Seller / insurance professional
Municipal, utility, fire, health and other orders/notices	not discussed	Record issuer, date, requirement, deadline, response, completion and release evidence.	Municipality / seller lawyer
Property tax, utilities, local improvements and unusual charges	not discussed	Record arrears, deferrals, assessments, levies, local improvements, shared meters and adjustments.	Municipality / utilities / seller lawyer
Rental equipment, service contracts, solar and financed fixtures	not discussed	Record owner, term, payout, assignment, security, cancellation, access and removal obligations.	Provider / seller lawyer
Litigation, claims, neighbour and property disputes	not discussed	Record material property facts and route legal content through counsel; avoid publishing privileged advice.	Seller lawyer
Warranties, inspections, engineering and specialist reports	not discussed	Record author, client, purpose, date, reliance/release restrictions and current status.	Seller / report author / lawyer
Measurements, floor area and room descriptions	not discussed	Record measurement standard, measurer, date, inclusions/exclusions and source conflicts.	Realtor / measurement professional
Inclusions, exclusions, fixtures and chattels	not discussed	Identify exact item, ownership, condition, serial/model where useful and agreement treatment.	Seller / Realtor / lawyer
Upgrades, age, efficiency, views, access and other marketing claims	not discussed	Support every material claim with current evidence or qualify/remove it.	Seller / Realtor
Condo/strata governance, bylaws, minutes and insurance	not discussed	Record current document package, unit/common-property boundaries, use restrictions and insurance responsibilities.	Condo/strata / seller lawyer
Special assessments, reserve/depreciation, projects and litigation	not discussed	Record approved/proposed amounts, allocations, dates, project status, claims and legal review.	Condo/strata / accountant / lawyer
Parking, storage, lockers and exclusive-use areas	not discussed	Reconcile title, plan, lease, assignment, common-property designation and actual use.	Condo/strata / seller lawyer
Well, cistern, hauled water and water rights	not discussed	Record source, rights, permits, yield, quality, treatment, maintenance and shared arrangements.	Water professional / municipality / lawyer
Road, access, maintenance, gates and seasonal service	not discussed	Record legal and physical access, agreements, cost sharing, maintenance, snow and emergency service.	Seller lawyer / municipality / association
Land use, agriculture, conservation and resource interests	not discussed	Record zoning, actual use, leases, rights, restrictions, notices, taxes and environmental facts.	Municipality / seller lawyer / specialist

Ownership, title, authority and property-use control

Fact group	Status	Record	Owner
Registered ownership and legal description	evidence received	Confirm current title, legal description, registered owners and name differences. Current evidence received for review; professional conclusions remain separate.	Seller lawyer / land registry
Beneficial ownership, spouse, estate, trust or signing authority	evidence received	Record every person or entity whose consent, authority or interest may affect listing or closing. Current evidence received for review; professional conclusions remain separate.	Seller lawyer
Mortgages, liens, writs, security and payout obligations	evidence received	Separate account balances from registered interests and obtain current payout/discharge evidence. Current evidence received for review; professional conclusions remain separate.	Seller lawyer / lenders
Easements, rights-of-way, encroachments and agreements	evidence received	Record known access, utility, maintenance, shared-drive, fence, structure and survey issues. Current evidence received for review; professional conclusions remain separate.	Seller lawyer / survey professional
Residency, ownership-use and tax review triggers	evidence received	Record facts only; do not infer residency, principal-residence treatment, withholding or tax result. Current evidence received for review; professional conclusions remain separate.	Tax professional / seller lawyer
Property type, age, size, units and legal use	seller reports none	Reconcile listing facts to permits, plans, title, condominium records and measurement rules.	Realtor / municipality / measurement professional
Renovations, additions, permits, inspections and completion	seller reports none	Record scope, contractor, dates, permits, inspections, warranties and unresolved work.	Seller / municipality / contractors
Secondary suite, additional unit or room-rental use	seller reports none	Record observed and represented use, permits, occupancy, fire/life-safety, zoning and lender/insurance facts.	Municipality / lawyer / insurer
Tenancies, occupants, leases, deposits and notices	seller reports none	Record every occupant, agreement, rent, deposit, notice, arrears, dispute and possession dependency.	Seller lawyer / property manager
Home business, short-term rental or other regulated use	seller reports none	Record actual use, approvals, licences, restrictions, tax, insurance and cessation requirements.	Municipality / lawyer / tax / insurer

Building systems, environmental and loss-history control

Fact group	Status	Record	Owner
Roof, exterior, windows, grading and drainage	seller reports none	Record age, leaks, repairs, warranties, quotes, claims and unresolved observations.	Seller / inspector / contractor
Foundation, structure, movement and water entry	seller reports none	Record cracks, movement, moisture, engineering, remediation, monitoring and recurrence.	Seller / engineer / inspector
Plumbing, water service, leaks and water quality	seller reports none	Record materials, failures, shutoffs, pressure, filtration, remediation and testing.	Seller / plumber / water professional
Sewer, septic, drainage and backup history	not discussed	Record system type, permits, backups, cleaning, repairs, inspection and replacement history.	Seller / municipality / septic professional
Electrical service, wiring, panels and alterations	not discussed	Record materials, capacity, permits, inspections, repairs and known safety concerns.	Seller / electrician / authority
Heating, cooling, ventilation and fuel systems	not discussed	Record age, ownership/rental, maintenance, failures, permits, fuel tanks and warranties.	Seller / HVAC / fuel provider
Fireplaces, chimneys, alarms and life-safety systems	not discussed	Record inspections, permits, cleaning, certifications, deficiencies and repairs.	Seller / fire authority / specialist
Mould, asbestos, radon and indoor environmental concerns	not discussed	Record testing, reports, remediation, clearance, recurrence and professional advice.	Environmental professional / lawyer
Soil, contamination, tanks, spills and environmental notices	not discussed	Record past/current uses, tanks, spills, testing, reports, orders and remediation.	Environmental professional / municipality / lawyer
Flood, wildfire, weather and disaster history	not discussed	Record event dates, water levels, damage, claims, repairs, mitigation, notices and current coverage.	Seller / insurer / municipality
Pests, insects, wildlife and treatment history	not discussed	Record type, dates, damage, treatment, recurrence, warranties and open recommendations.	Seller / pest professional
Insurance claims, losses, denials and coverage restrictions	not discussed	Record claim facts without exposing unrelated personal information; confirm current insurability separately.	Seller / insurance professional

Legal, municipal, condo, rural and shared-obligation control

Category	Fact group	Status	Record
Legal, municipal and financial records	Municipal, utility, fire, health and other orders/notices	not discussed	Record issuer, date, requirement, deadline, response, completion and release evidence.
Legal, municipal and financial records	Property tax, utilities, local improvements and unusual charges	not discussed	Record arrears, deferrals, assessments, levies, local improvements, shared meters and adjustments.
Legal, municipal and financial records	Rental equipment, service contracts, solar and financed fixtures	not discussed	Record owner, term, payout, assignment, security, cancellation, access and removal obligations.
Legal, municipal and financial records	Litigation, claims, neighbour and property disputes	not discussed	Record material property facts and route legal content through counsel; avoid publishing privileged advice.
Condo, common property and shared obligations	Condo/strata governance, bylaws, minutes and insurance	not discussed	Record current document package, unit/common-property boundaries, use restrictions and insurance responsibilities.
Condo, common property and shared obligations	Special assessments, reserve/depreciation, projects and litigation	not discussed	Record approved/proposed amounts, allocations, dates, project status, claims and legal review.
Condo, common property and shared obligations	Parking, storage, lockers and exclusive-use areas	not discussed	Reconcile title, plan, lease, assignment, common-property designation and actual use.
Rural, land and access	Well, cistern, hauled water and water rights	not discussed	Record source, rights, permits, yield, quality, treatment, maintenance and shared arrangements.
Rural, land and access	Road, access, maintenance, gates and seasonal service	not discussed	Record legal and physical access, agreements, cost sharing, maintenance, snow and emergency service.
Rural, land and access	Land use, agriculture, conservation and resource interests	not discussed	Record zoning, actual use, leases, rights, restrictions, notices, taxes and environmental facts.

Intended use, privacy, sharing and version control

Control	Entered record	Owner/question
Intended use	internal listing intake	Is this internal, legal, compliance or seller-approved buyer information?
Knowledge cutoff	Jul 31, 2026	Answers record the seller's present knowledge and supplied evidence. They are not warranties, professional inspections or legal conclusions.
Prior conflicts	Compare prior listings, disclosure statements, permits, reports, insurance records and current marketing; escalate conflicts rather than choosing a convenient version.	Resolve rather than selecting a convenient version
Later changes	No later change reported as of the knowledge cutoff; assign ongoing monitoring through closing.	Next review Aug 14, 2026
Privacy/redaction	Remove unrelated personal, banking, tenant, claim and identity information before any authorized sharing.	Minimum necessary information and approved delivery
Unavailable records	Record missing invoices, permits, reports, policies, prior statements, warranties and reasons they are unavailable.	Do not represent missing evidence as confirmation

Jurisdiction and source registry

Jurisdiction	Source	Applicability/effective record	Reviewed	Confidence
Ontario	RECO - Property information statements	Current Ontario consumer guidance; confirm transaction and intended-use applicability	Jul 31, 2026	Current jurisdiction entered
British Columbia	BCFSA - Material Latent Defects Information	Current BC professional guidance; use only where applicable	Jul 31, 2026	Context only - replace/confirm

Seller facts and disclosure release gates

Gate	Status	Owner	Evidence/direction
Seller identity/authority	Ready - retain dated evidence	Seller lawyer	Seller names to confirm
Intended use	Ready - retain dated evidence	Listing Realtor	internal listing intake
Seller's own answers	OPEN	Seller names to confirm	Seller reviewed and supplied/corrected the answers
Reported facts escalated	OPEN	Supervising broker / Seller lawyer	5 reported/evidenced fact group(s)
Supporting documents matched	OPEN	Listing representative	5 evidence-controlled group(s)
Brokerage review	OPEN	Supervising broker	Current law, regulator, brokerage and form requirements
Legal review	OPEN	Seller lawyer	Complete seller interview, reconcile evidence and prior statements, escalate reported facts, confirm intended use and sharing authority, and assign ongoing update control.
Marketing claims	OPEN	Listing Realtor	Listing, remarks, photos, feature sheets and verbal claims
Privacy/redaction	OPEN	Listing representative	Remove unrelated personal, banking, tenant, claim and identity information before any authorized sharing.
Seller approval to share	Ready - retain dated evidence	Seller names to confirm	Exact information, recipient, purpose and version
Disclosure delivery	Ready - retain dated evidence	Listing Realtor	Recipient, version, date, method and transaction timing
Buyer acknowledgement	Ready - retain dated evidence	Listing Realtor	Where required or used, retain acknowledgement
Change monitoring	Ready - retain dated evidence	Listing representative	Next review Aug 14, 2026
Final pre-closing update	OPEN	Listing representative	Closing Oct 29, 2026
Seller instruction	OPEN	Listing Realtor	Complete seller interview, reconcile evidence and prior statements, escalate reported facts, confirm intended use and sharing authority, and assign ongoing update control.

Seller, brokerage, lawyer and specialist handoff

Party	Deliverable	Due	Do not infer
Seller	Complete/correct answers, evidence, later changes, intended use and sharing instruction	Aug 14, 2026	Seller reports none is professional verification
Listing representative	Interview, evidence matching, marketing reconciliation, disclosure routing and change monitoring	Aug 21, 2026	A generic register replaces current brokerage forms
Supervising broker	Jurisdiction, brokerage policy, material-fact escalation, file retention and delivery review	Aug 14, 2026	A checkbox resolves a legal/professional obligation
Seller lawyer	Authority, title, contract, disclosure, tax, tenancy, notices, claims and wording review	Aug 21, 2026	Tool output is legal advice or drafting
Inspectors/specialists	Independent condition, system, environmental, insurance or engineering evidence	Aug 14, 2026	A seller statement is a professional opinion
Incident/change	Pause affected marketing/sharing, preserve version and evidence, escalate, correct recipients and record seller instruction	Immediately after a new fact	Silence or a prior version remains accurate

Suggested next steps

Complete the seller interview for 23 fact group(s).
Request or route evidence for 23 open group(s).
Escalate 5 reported/evidenced fact group(s) to the supervising broker, lawyer or specialist appropriate to the facts.
Keep the register within its confirmed intended use.
Resolve 9 open release gate(s).

Warnings

Property disclosure obligations, forms, terminology, timing and professional duties vary by province, transaction, property and facts.
Do not use this workspace as a statutory, association, brokerage or contract form unless the responsible professionals explicitly approve that use.
Seller-reported absence of an issue is not an inspection, warranty or independent verification.
Information gathered for internal listing intake may not be authorized for buyer distribution; confirm intended use, privacy, seller instruction and professional obligations.
New facts, damage, notices, repairs, claims, tenancy events and contract changes require a dated update through closing.

Sources and data freshness

RECO - Property information statementsneeds review

Effective Current Ontario consumer guidance; confirm transaction and intended-use applicability · Last reviewed 2026-07-31

Jurisdiction entered: Ontario. Confirm current province, property, intended use, brokerage and transaction applicability.

BCFSA - Material Latent Defects Informationestimate

Effective Current BC professional guidance; use only where applicable · Last reviewed 2026-07-31

Jurisdiction entered: British Columbia. Context does not create a rule in another province.

RealEstateTools.ca provides educational estimates only. Results are not legal, financial, tax, mortgage, appraisal, accounting, or investment advice. Confirm all numbers with qualified professionals.

Quick answer

Seller Property Facts, Disclosure & Document Register helps sellers, listing realtors, supervising brokers, seller lawyers, inspectors, insurers, property managers, estate representatives and transaction coordinators decide: Which property fact has been asked, what exactly did the seller report, what evidence supports it, who must review it, and what may be shared for the stated purpose? It provides a transparent educational estimate with assumptions, warnings, source citations where applicable, and next steps for professional review.

How this tool should be used

Use the output as a decision aid, not a final answer. Some tools produce calculations, while others create checklists, timelines, comparison tables, or review prompts that help you move the file forward.

Frequently asked questions

What is the Seller Property Facts, Disclosure & Document Register?

Seller Property Facts, Disclosure & Document Register is a Canadian real estate planning tool for sellers, listing realtors, supervising brokers, seller lawyers, inspectors, insurers, property managers, estate representatives and transaction coordinators. It helps answer: Which property fact has been asked, what exactly did the seller report, what evidence supports it, who must review it, and what may be shared for the stated purpose?

Are the results guaranteed?

No. Results are educational estimates only and are not legal, tax, mortgage, appraisal, accounting, investment, or financial advice. Confirm all numbers with qualified professionals.

Does this tool use Canadian assumptions?

Yes. The platform is designed for Canada-first calculations, province-aware source metadata, Canadian terminology, and rule freshness tracking.

Can I export or save the result?

The free workflow includes email and PDF-style report calls to action. Saved report storage and account dashboards can be layered on later without changing the public calculators.

Seller Property Facts, Disclosure & Document Register

Planning details

Seller, property and intended use

How this tool should be used

Frequently asked questions

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